Automatically preventing unauthorized signatories from executing electronic documents for organizations

摘要

In some embodiments, an electronic signature service automatically updates electronic documents to prevent execution by an unauthorized signatory. The electronic signature service can receive an electronic document to be electronically signed on behalf of an organization. The electronic signature service can retrieve organization data indicative of signatories that are authorized to electronically sign the electronic document. The organization data may be inaccessible to a first signatory that is associated with the document. The electronic signature service can determine from the organization data that the first signatory is not authorized to electronically sign the document. The electronic signature service can update the electronic document with a second signatory that is determined from the organization data as being authorized to execute the document. The electronic signature service can prevent the first signatory from executing the document and provide access to the electronic document by a computing device associated with the second signatory.

主权项

1. A method for automatically updating electronic documents to prevent execution by an unauthorized signatory, the method comprising:
receiving, by an electronic signature service, an electronic document to be electronically signed on behalf of an organization, wherein the electronic signature service is executed by a processing device, wherein the electronic signature service receives the electronic document subsequent to determining that a first signatory identifiable from metadata of a prior electronic document is authorized to electronically sign the prior electronic document; retrieving, by the electronic signature service from a non-transitory computer-readable medium, organization data indicative of signatories that are authorized to electronically sign the electronic document, wherein the organization data is inaccessible to the first signatory, wherein the first signatory is identifiable from metadata of the electronic document, wherein signing the electronic document comprises modifying data associated with the electronic document to indicate agreement with provisions included in the electronic document; determining, by the electronic signature service, that the first signatory associated with the electronic document is not authorized to electronically sign the document, wherein an absence of signature authority for the first signatory is determined from the retrieved organization data; preventing the first signatory from electronically signing the electronic document based on determining that the first signatory is not authorized to electronically sign the document; determining, by the electronic signature service, that a second signatory from the organization is authorized for executing the received document, wherein determining that the second signatory is authorized for executing the received document comprises:
determining that content of the electronic document indicates a responsibility in the organization, andidentifying, from the organization data, the second signatory as being an entity associated with the indicated responsibility; modifying, by the electronic signature service, the electronic document to omit a reference to the first signatory and to include the second signatory; and altering, via the electronic signature service, the organization data to remove references to the first signatory, wherein the altered organization data is applicable to multiple documents that are managed by the electronic signature service and that involve the first signatory.