Approach For Managing Access To Electronic Documents On Network Devices Using Document Analysis, Document Retention Policies And Document Security Policies

摘要

An approach for managing access to electronic documents uses document retention and document security policies. In response to a request to access a particular electronic document, a document retention policy and a document security policy are applied to the particular electronic document. Deletion and/or access to the electronic document are managed based upon the document retention policy and the document security policy. A content analyzer automatically analyzes the content of electronic documents and determines one or more classifications that apply to the electronic documents. The content analyzer may be configured to use one or more of semantic analysis, text analysis, video analysis, voice analysis or image analysis to analyze electronic documents. A policy verifier is configured to check one or more classifications manually assigned to electronic documents by users against one or more classifications automatically determined for the electronic documents by the content analyzer and allow mismatches to be corrected.

主权项

1. An apparatus for managing an electronic document on a network device, the apparatus comprising:
one or more processors; and one or more memories communicatively coupled to the one or more processors and storing instructions which, when processed by the one or more processors, cause:
determining a document retention classification that corresponds to the electronic document;determining, based upon one or more deletion criteria for the document retention classification;determining, based upon the one or more deletion criteria for the electronic document, an expiration date for the electronic document;determining, based upon a current time and the expiration date determined for the electronic document, whether the electronic document is to be retained;in response to determining, based upon a current time and the expiration data determined for the electronic document, that the electronic document is not to be retained, then causing the electronic document to be deleted;in response to determining, based upon a current time and the expiration data determined for the electronic document, that the electronic document is to be retained, then:
determining, based upon document security policy data, a document security classification that corresponds to the electronic document,determining, based upon the document security classification that corresponds to the electronic document, whether a particular user is authorized to access the electronic document,in response to determining, based upon the document security classification that corresponds to the electronic document, that the particular user is not authorized to access the electronic document, then preventing the user from accessing the electronic document via the network device.