Document management system having automatic notifications

摘要

A method for storing, organizing and providing remote electronic access to documents. A cover sheet including a standard set of identification data characterizing each document is developed and stored. A digital version of each document is created and stored by scanning each contract. Each digital version includes a scanned image and a searchable text file, wherein the text is overlaid with the image. An index of bookmarks identifying sections of the digital version of each document is generated. Selected fields of information are captured from the digital version of the document. The documents are organized and cross-referenced in a database that includes the captured information and additional information related to each document. Designated parties are alerted of critical dates associated with each document. Remote electronic access to the documents is provided over the internet.

主权项

1. A system for automatically generating one or more alerts from dates contained in a digitally-stored contract that corresponds to a signed physical contract, the system comprising:
a memory storing computer-executable instructions of:
a storage component for storing a plurality of digitally-encoded images corresponding to a signed physical contract that includes one or more dates;a text recognition component to analyze the plurality of digitally-encoded images of the contract and generate searchable text corresponding to the contract;a docketing component to programmatically analyze the searchable text to identify the one or more dates included in the physical contract, store the identified one or more dates in association with the digitally-encoded images of the contract, and receive an indication of a user that should receive an alert regarding the stored one or more dates; anda notification component for automatically sending the user an alert for at least one of the stored one or more dates, at a predetermined interval of time prior to the occurrence of the at least one date, wherein the alert reminds the user of the upcoming date as well as provides an indication of the contract that is associated with the date; and a processor for executing the computer-executable instructions stored in the memory.