Dynamic Records Declaration for Integrated Content and Records Management

摘要

In-place records management can include in-place declaration of records in which a document within a document library or other first file structure associated with a content management system or application can be declared as a record such that records management controls are set for the document. The setting of the records management controls can include placing a record marker in the first file structure while the content object containing content and metadata of the document now designated as a record is relocated to a second file structure associated with a record management system or application. The record marker allows users of the content management system or application who had access to the document prior to its designation as a record to be able to access the corresponding record from within the content management system or application. Additional features can include dynamic record declaration and dynamic record handling.

主权项

1. A computer program product comprising a non-transitory machine-readable storage medium storing instructions that, when executed by at least one programmable processor, cause the at least one programmable processor to perform operations comprising:
detecting an occurrence of a trigger action or event relating to a content object maintained within a content management system of an organization, the trigger action or event being defined by a records management rule; executing the records management rule in response to the detecting such that the content object is declared as a record automatically; moving the content object from a first file structure of the content management system to a second file structure of a records management system; and retaining access to the content object via the content management system.