| 主权项 |
1. An archiving system for enabling searching for collections of items, the system comprising:
a data store having a plurality of storage areas, each of which relates to a respective collection of items and includes a plurality of pre-determined data fields, each for storing a particular type of information; an input device having a display unit, an input unit and a processing unit, said display unit being configured to display, in the form of an image on a screen of said display unit, an archived items collection management template having a template field corresponding to each of said pre-determined data fields; an archiving controller configured to control the transfer of data between said input device and said data store; and a document search controller configured to search content of said data store in accordance with search criteria, wherein said processing unit is configured to cause said display unit to display said archived items collection management template in respect of a particular one of said collections of items and to prompt a user to complete said template fields with data obtained by the user from manually reviewing that collection of items to capture information relevant to each of said template fields, said input unit being configured to receive the data obtained by the user, wherein said archiving controller is configured to store, in the pre-determined data fields of a one of said storage areas of said data store corresponding to said collection of items, the data from said completed template fields, and wherein said document search controller is configured to search the pre-determined data fields of said storage areas of said data store corresponding to each of said collection of items to identify at least one of said collection of items which matches the search criteria, wherein the plurality of pre-determined data fields include: a data field for each respective collection of items that relates to the age of at least one item in the respective collection of items, and an item category field for each respective collection of items that relates to a category of the at least one item in the respective collection of items, wherein the search criteria include legal proceeding search terms that relate to legal proceedings, and wherein the archiving system further comprises: a calculation device that automatically calculates a disposal time for each respective collection of items based on the age of the at least one item in the respective collection of items and the category of the at least one item in the respective collection of items, and a preservation device that is configured to record, in a particular predetermined data field in the storage area which relates to a particular collection of items details of the legal proceeding search terms in use at a date of destruction, being determined using the disposal time, of the particular collection of items, and that determines whether the particular collection of items is relevant to the legal proceedings using the legal proceeding search terms, and preserves the particular collection of items when the particular collection of items is determined to be relevant to the legal proceedings. |
