System and method for managing and monitoring the dispensing of fuels

摘要

A fuel management system for use by operators of temporary and/or permanent inventories of vehicles such as vehicle dealerships. Fuel vouchers are issued by authorized issuing personnel to authorized recipients if a validation procedure is passed using a database incorporating employee and vehicle inventory information. At the time of delivery, the fueling station will verify the vehicle and individual presenting the voucher. If verification occurs, the authorized quantity of fuel is dispensed. The voucher and sales receipt are returned to the dealership for future auditing and report generation. The system stores information to enable reports to be generated concerning fuel voucher issuance, actual fuel usage and to detect fraud or misuse, allowing more effective fuel expense management. In the event a report generates a fraud alert, appropriate management personnel are immediately notified by email, text messaging or other means.

主权项

1. A method for an issuer managing a dispensing of fuel at a fueling location for vehicles in a vehicle fleet comprising:
providing a computer system having a database storing a current inventory of stock vehicles and identifications of a plurality of issuers authorized to issue fuel vouchers; entering a request on a computer by an issuer of the plurality of issuers to initiate a fuel voucher generation process; confirming the issuer is authorized to issue a fuel voucher using the computer system; entering an identification of a vehicle into the computer system for refueling and the identification of a fuel voucher recipient; indicating if the vehicle is a stock vehicle or a non-stock vehicle; issuing the fuel voucher for a predetermined amount for a stock vehicle if a vehicle stock number is in current inventory and the fuel voucher recipient is a currently authorized fuel voucher recipient; requesting the issuer to provide additional information if the vehicle is a non-stock vehicle and that the additional information provided corresponds to validation protocols established for non-stock vehicles; and validating the request for a fuel voucher for a stock and a non-stock vehicle if the fuel voucher recipient is a currently authorized fuel voucher recipient.