Real-time Automatic Meeting Room Reservation Based on the Number of Actual Participants

摘要

System and method for scheduling a meeting room includes accepting information defining a meeting type, which is associated with at least one preset resources. The method further includes displaying at least one preset parameter based on the meeting type including email address of attendees, receiving preset information from the at least one displayed preset parameter, automatically identifying and reserving a first room that is associated with a maximum capacity number by communicating with a scheduling server the availability of the at least one preset resources based on the received preset information, notifying the organizer of the first room, detecting a number of attendees physically presence in the first room during an attendance time period by utilizing at least one sensor, and sending at least one command to control at least one of the associated preset resources in response to a start time and end time.

主权项

1. A system to schedule a meeting room, comprising:
(a) at least one processor; (b) a memory; (c) at least one data storage device operably associated with the memory and the at least one processor; (d) at least one communication interface operably associated with the at least one processor and memory, the at least one communication interface being configured to enable communication between the information handling system and one or more user communication devices; and (e) at least one program of instructions stored in the memory and being executable in the processor, the program of instructions being operable to, (i) accept information defining a meeting type, the meeting type being associated with at least one preset resources including a presentation capture device;
(ii) display at least one preset parameter based on the meeting type including email address of attendees;(iii) receive preset information from the at least one displayed preset parameter, the preset information including a start time, an end time, and a number of attendees invited by an organizer;(iv) automatically identify and reserve a first room that is associated with a maximum capacity number by communicating with a scheduling server the availability of the at least one preset resources based on the received preset information;(v) notify the organizer of the first room;(vi) detect a number of attendees physically presence in the first room during an attendance time period by utilizing at least one sensor; and(vii) send at least one command to control at least one of the associated preset resources in response to the start time and end time, wherein the at least one preset parameter includes a recording profile, the preset information includes a preconfigured recording profile, the preconfigured recording profile includes at least one AV workflow function, the at least one AV workflow function includes an encoding profile, and the encoding profile includes a video CODEC preset parameter, a resolution preset parameter and a video bitrate preset parameter.